Privacy Policy

Privacy, trust and responsible community data.

Understand what information we collect, how we use and protect it, the role of our service providers, and the choices available to you when engaging with our events, communications and PartnerLink service.

RÄNDĀ VO͞O Business Network (“RÄNDĀ VO͞O,” “we,” “our,” or “us”) respects the privacy of the people who engage with our platform. This policy explains how we collect, use, disclose, retain and protect personal information through wheregreatmindsgather.ca, our events, communications, forms and related services.

We do not sell our community database, rent attendee lists or provide unrestricted access to personal information.

Accountability

We are responsible for personal information under our control, including information processed by service providers on our behalf. Our Privacy Officer oversees privacy-related inquiries and requests and can be reached through the website's Contact page. Privacy requests are directed to an authorized person responsible for our privacy practices.

Information We Collect

Depending on how you interact with us, we may collect:

• Name, email address, telephone number, organization, professional title and other contact details.

• Event registration, attendance and transaction information.

• Information submitted through subscription, contact, partnership and introduction-request forms.

• Communication preferences and consent records.

• Dietary, accessibility or other event-related requirements voluntarily provided.

• Feedback, correspondence and other information you choose to share.

• Website usage information, such as device and browser details, referring websites and page activity when applicable technologies are enabled.

• Photography and video captured during experiences, subject to applicable notices and consent practices.

Payment information may be processed by independent ticketing or payment providers. Their handling of payment information is subject to their applicable terms and privacy practices. We request only information reasonably necessary for identified purposes.

How We Use Information

We use personal information to:

• Administer event registration, attendance and guest experiences.

• Respond to questions, applications and partnership inquiries.

• Operate and manage PartnerLink introduction requests.

• Deliver requested communications and administrative updates.

• Manage professional and community relationships.

• Improve website functionality, security and visitor experience.

• Support safety, accessibility and event operations.

• Send promotional communications where permitted by applicable law and consent.

• Fulfil applicable legal, accounting and administrative obligations.

We do not use personal information for materially different, unrelated purposes without appropriate authorization.

Consent

We obtain consent for the collection, use and disclosure of personal information where required by law. Consent may be express or implied depending on the circumstances and sensitivity of the information. You may withdraw consent, subject to applicable legal or contractual restrictions and reasonable notice. Withdrawal may affect our ability to provide a requested service.

We do not make consent to unrelated marketing a condition of registering for an event or submitting a professional-introduction request.

PartnerLink Introduction Requests

When you use PartnerLink, we collect the details necessary to understand and review your request, including contact information, general location, requested professional service, a brief overview, preferred timing and applicable consent records. We may also retain a request reference, activity history and administrative notes needed to manage the process.

Submitting a request permits RÄNDĀ VO͞O to review it and contact you about possible next steps. It does not authorize us to automatically distribute your identity or inquiry to independent professionals.

Where a possible connection is identified, we name the proposed professional and seek your further permission before sharing agreed personal information. We may first confirm professional availability using a limited, non-identifying description. PartnerLink inquiries are not sold as leads, automatically assigned to sponsors or used for unrelated marketing.

Please provide only a high-level summary. Do not submit confidential documents, account numbers, financial records, sensitive legal details or unnecessary sensitive personal

information.

Email Communications

We distinguish administrative communications connected to an interaction you initiated from promotional communications. Commercial electronic messages are sent in accordance with Canada's Anti-Spam Legislation, including applicable consent, sender-identification and unsubscribe requirements. You may withdraw marketing consent using the unsubscribe mechanism or by contacting us. Requests are processed without delay and within applicable legal deadlines.

Sponsors and Partners

We may provide aggregate audience information, attendance ranges, engagement measures or appropriately anonymized reporting. We do not routinely disclose identifiable attendee information to sponsors or partners. Where you engage directly with a partner or specifically authorize disclosure, relevant information may be shared for that identified purpose. Sponsorship does not grant access to the community database.

Service Providers and International Processing

We may engage service providers for website hosting, event registration, payments, email delivery, secure storage, analytics, authentication and other operations. They receive information appropriate to their functions and are subject to appropriate contractual and security safeguards. Some providers may process or store information outside Canada, including in the United States, where it may be subject to local laws.

Cookies and Analytics

Our website may use essential cookies or similar technologies for basic functionality and security. We use Google Analytics only to understand how our website is used and build a better experience for our community, members, and partners. Google Analytics loads automatically when you visit and may use cookies and collect information about your device and interactions with our website. Google signals and advertising personalization are disabled in our tag configuration. Your browser settings or blocking tools may allow you to restrict cookies or analytics requests.

Photography and Video

Our experiences may include photography, filming, interviews and editorial coverage. Images and recordings may be used for event documentation, recaps, editorial publishing, website and social-media content, partner reporting and promotional communications, subject to applicable law and permissions. We provide appropriate event notices and seek additional authorization where required.

If you have a media concern, contact the team before or during an event or through the Contact page afterward. We consider reasonable requests about identifiable media,

subject to applicable rights, permissions and practical limits affecting material already distributed.

Security, Breaches and Retention

We maintain reasonable technical, administrative and organizational safeguards appropriate to the nature and sensitivity of the information held. Access to private records is restricted to authorized personnel and relevant providers. We assess suspected privacy and security incidents and comply with applicable breach-recording, reporting and notification requirements.

We retain personal information only as reasonably necessary for the identified purpose, legitimate business requirements and legal obligations. When no longer required, information is securely deleted, anonymized or otherwise disposed of as appropriate.

Access, Correction and Withdrawal

Subject to applicable law, you may request access to personal information we hold about you, correction, withdrawal of consent or review of a privacy concern. We may verify your identity. We respond within applicable timeframes, including the general 30-day access period under PIPEDA and any lawful extension.

Age

Our website and experiences are principally intended for adults. Where an individual event is designated as 19+, that condition will be clearly stated during registration. No person under Ontario's legal drinking age may be sold or served alcohol.

Questions and Complaints

Privacy Officer, RÄNDĀ VO͞O Business Network. Please use the Contact page at wheregreatmindsgather.ca for privacy matters. If you remain dissatisfied with our response, you may contact the Office of the Privacy Commissioner of Canada at priv.gc.ca or the applicable provincial authority, where relevant.

Changes to This Policy

We may update this policy as our platform, operations and legal obligations evolve. The current version will be published with its effective date. Additional notice or consent will be provided when required.